EXHIBITORS’ SPOTLIGHTS

EXHIBITORS’ SPOTLIGHTS

Exhibitors’ Spotlights are commercially supported activities held during the 55th ERA-EDTA Congress; they are open to delegates and exhibitors to attend.

Who can organize them
They can be supported by exhibiting companies only.

 

Day-time-duration
 
The Exhibitors’ Spotlights will be organized during following time slots:

May 25, Friday       09.30-10.15 45 minutes net
                             10.00-10.45 45 minutes net
May 26, Saturday   09.30-10.15 45 minutes net
                             10.00-10.45 45 minutes net

The scientific part of Exhibitors’ Spotlights is limited to 30 minutes; 15 minutes are left for walk-in and out of the assigned room.

 

Rates

The rates are based on the capacity of the requested/ confirmed room(s):
                                                      
                                              Exhibitors’ Spotlights
                                              May 24-25
Rooms for 300 people (*)           € 25.000,00
Rooms for 400 people               € 30.000,00
Rates subject to VAT if applicable.

(*) only one available per day

The rates include:
• Rental fee of the room with standard a/v equipment and technical assistance;
• Listing In the final programme, exhibition section/Exhibitors’ Spotlights
• Use of the congress logo on your invitation and promotional documents.

Catering service is not included in the fees, if any provided. 

 

Submission/request for slot

The submission / see “Form C-ES” - to be sent to the ERA-EDTA Industry Relations Team by October 31, 2017.
The allocation of the slots will be confirmed according to the ERA-EDTA 2017-20018 Ranking List and the availability of spaces. 

 

Travel & living of the Exhibitors’ Spotlights Faculty

Travels and accommodation should be taken care by the Company and any agreement must be reached directly with the Speakers. If your Speakers/Chairpersons are part of the Congress Faculty as well, they can be offered accommodation at the Congress Headquarters Hotels, the ERA-EDTA Industry Relations Team on behalf of ERA-Eurocongress Ltd will send you the estimation of accommodation costs, and the amount will be invoiced after the congress. 

 

Promotion

The ERA-EDTA Industry Relations Team provides following promotional tools/options:
• Listing in the final programme, exhibition section/Exhibitors’ Spotlights
• Exhibitors’ Spotlight section within the www.era-edta2018.org
• Exhibitors’ Spotlight section on the Congress App
• Use of the congress logo on your invitation and promotional documents

Whilst the promotion of the Exhibitors’ Spotlight within the exhibitors’ booth is strongly recommended, hand-outs of any kind, or signposting within the congress center, is strictly forbidden.
It is not allowed to display or distribute any promotional material within the congress center, at the entrance or in an area of 500 meters around the congress center.
Failure to comply with these rules will result in the loss of points in the ranking list (-20). 

 

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Denmark follows the EFPIA code – please find the most recent guideline here.
The Danish Medicines Agency also have Guidelines on Advertising, etc. of Medical Devices/Medicinal Products, which can be found here.
Should you have questions regarding the guidelines, please do not hesitate to contact Morten Dahl Nielsen at Danish Medicines Agency, +45 44 88 95 20/email mdn@dkma.dk.

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For any information please contact:
ERA-EDTA Industry Relations Team
Via E. Mattei, 92 - int. 4
40138 Bologna, Italy
Phone +39-3454592758
Skype PaoZav
E-mail: industry@era-edta.org
zavalloni@era-edta.org

 

European Renal Association - European Dialysis and Transplant Association (ERA-EDTA) - Data Privacy Statement
During the congress, attendees, exhibitors, guests and others may be photographed and videotaped by ERA-EDTA or its partners capturing the event. Some of these photographs or videos may be displayed by the ERA-EDTA or its partners in future publications or materials connected with the event. If you do not wish for your image to be displayed by the ERA-EDTA, please contact the ERA-EDTA in writing at secretariat@era-edta.org . Without contradictory instructions from your side, you hereby grant the European Renal Association - European Dialysis and Transplant Association (ERA-EDTA), the irrevocable right to use your image, voice, name, photographs, and video for purposes related to Scientific and Educational Purposes. You hereby release, waive and discharge the European Renal Association - European Dialysis and Transplant Association (ERA-EDTA) its employees and independent contractors from any and all demands, claims, causes of action, damages and liabilities directly or indirectly arising out of any use of your image, voice or name pursuant to the foregoing rights grant.