EXHIBITION & INNOVATION HUB

EXHIBITION & INNOVATION HUB

 
EXHIBITION OPPORTUNITIES


Floorplans
 
Congress Venue Map

Floorplans Bella Center
Registration & Service Area Main Lobby & Center
Hall E - Ground Floor
Main meeting rooms Halls A1-2-3
Comwell Conference Center - Ground Floor
  Rooms C1-M0, C1-M1-2, C1-M3, C1-M4, C1-M5
Bella Center - Ground Floor
  Auditoria 10-11-12 & 15
Bella Center - Ground Floor
Poster session Center Hall E
Bella Center - Ground Floor
Catering & Sitting Area Halls B, C & E
Bella Center - Ground Floor
Congress Exhibition Hall C
Bella Center - Ground Floor
Max height 5 meters
Hanging Points see relevant information in the technical floor plans
Max weight per sq.m see relevant information in the technical floor plans

 

Exhibiton timetable 
 
Definite times for hours of operation and various deadlines will be confirmed in the Exhibitor Manual. However, the following timetable provides a guideline.
 
Build up Halls C
Monday, May 21, 2018 08.00-20.00
Tuesday, May 22, 2018 08.00-20.00
Wednesday, May 23, 2018 08.00-20.00*
   
Stand decoration & cleaning
Thursday, May 24, 2018 08.00-14.00**
   
Exhibition  
Thursday, May 24, 2018 16.00-20.00
Friday, May 25, 2018 09.30-17.30
Saturday, May 26, 2018 09.30-17.30
   
Dismantling  
Saturday, May 26, 2018 18.00-24.00
Sunday, May 27, 2018 08.00-20.00
No prior dismantling is allowed. Times may be subject to change.
* All booth construction should be completed by 20.00, Wednesday, May 23, 2018.
by that time aisles must be free of any exhibition material and/or empty boxes.
** Only booth decoration and cleaning are permitted during this time; booths should be operational.
 

  

Space fees- subject to VAT if applicable
 
Minimum space purchase is 9 square metres/m2 - 3x3.
The booth is rented as “space only” for
€ 570,00 per sq.m for bookings received by January 31, 2018
€ 670,00 per sq.m for booking received from February 1, 2018
Publishers, journals and non-profit organizations will be charged a reduced rates of
€ 285,00 per sq.m. for bookings received by January 31, 2018
€ 335,00 per sq.m. for bookings received from February 1, 2018
The booth is rented as space only. This means that the booth site will be given without any prefabricated walls, installations, furniture, electricity, carpet and furnishings or any other technical supplies and facilities. The exhibitor must personally take care of the set-up and installation of the booth.

 

Exhibitor entitlements and benefits
 
• Attend the exhibition;
• Attend the Industry Symposia;
• Attend the Welcome Ceremony and Reception;
• Free exhibitor badges with the name of the exhibiting company (see relevant chapter);
• Free full registration - only for full exhibitors (see relevant chapter);
• Company profile and logo in the final programme;
• Company name and logo listed in the official website www.era-edta2018.org and Congress App, if submitted within the deadline.

 

How to reserve an exhibition space
 
Please fill-in Form A and and send it to the ERA-EDTA Industry Relations Team, industry@era-edta.org no later than February 28, 2018.
Spaces will be assigned according to:
1. Participation to the Booth Selection Meeting September 21, 2017: with priority selection according to the 2017-2018 ERA-EDTA Ranking List.
2. From October 2 to October 31, 2017: with priority selection according to the 2017-2018 ERA-EDTA Ranking List;
3. Then from November 1, 2017 on a first-come-first-served basis.
 
Exhibitors’ badges
 
These badges are reserved only for EXHIBITING COMPANIES and their branches only.
Exhibiting companies: you can upload the relevant information by April 30, 2018 on https://cm.era-edta.org using the username and password received by industry@era-edta.org.
Affiliate companies: please visit http://www.era-edta2018.org/en-US/exhibition-innovation-hub to find out the relevant link to access the online purchase system.
No. 5 badges, free of charge, will be given for every 9 square meters of booth booked/confirmed and only the name of the exhibiting company will appear on the exhibitors’badges.
Exhibitors’ badges will be available at the Exhibitors’-Visitors’ Desk, in the Registration Area starting May 23, 2018 (11.00-19.00)- unless agreed otherwise; plastic badge holders and lanyards can also be collected at this desk.
BADGES WILL NOT BE MAILED IN ADVANCE. The contact person of the company (exhibitor details) will be fully responsible of receiving and distributing the badges to colleagues/staff members.
Make sure that the contact person of the company handouts badges to colleagues/customers before they access the restricted areas. These badges are only meant for the staff working on the booth and must be used to enter the Exhibition Area during the hours when the exhibition hall is open to visitors (these are NOT set-up/dismantling badges). These badges do not allow entrance to session halls or any other scientific activities, except the Industry Symposia.

 

Extra exhibitors’ badges
 
You can upload your request for extra badges by April 30, 2018 on https://cm.era-edta.org using the username and password received by industry@era-edta.org; the cost for each extra badge is € 60,00, plus VAT if applicable. After April 30, 2018 it will be possible to purchase extra exhibitors’ badges at the Exhibitors’-Visitors’ Desk located in the Registration Area, starting May 23, 2018 (11.00-19.00)) at the rate of € 75.00 each, plus VAT if applicable.
No refunds will be given in case of cancellation.

 

Free full registrations
 
In order to take advantage of the free registration/s, the full details of the person/s must be uploaded by April 28,2018 on https://cm.era-edta.org, using the username and password received by industry@era-edta.org.
Registrations will be given only to full exhibitors (i.e. paying € 570,00 per sqm) according to the chart below.
This benefit is not given to discounted/free exhibitors.
These free registrations are meant for the personnel of the exhibiting company who is interested in attending the scientific programme of the congress. If not used by the said deadline, these free full registrations cannot be reimbursed or exchanged for other items/services. A company business card is required upon registration.
   
Booth size
Free registrations
9-50 sqm
1
51-100 sqm
2
101-150 sqm
3
151-200 sqm
4
> 201 sqm
5

  

Visitors’ badges
 
These badges are for Visitors wishing to enter the exhibition only; please visit http://www.era-edta2018.org/en-US/exhibition-innovation-hub to find out the relevant link to access the online purchase system.
The costs per each Visitors’ Badge are:
€ 120,00 if pre-ordered by April 30, 2018.
€ 150.00 if booked after April 30 and/or on site.
These badges do not allow entrance to session halls or any other scientific activities.

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INNOVATION HUB

 

This is a new opportunity reserved exclusively for the start-up companies in the development stage of their nephrological technology services.
A specific area has been optioned in the exhibition where a space of about 6-9 sqm for each start-up company will be allocated. The cost includes the full booth and basic furniture and exhibition badges.

 

How to reserve an exhibition space in the Innovation Hub

Please fill-in Form A-IH and send it to the ERA-EDTA Industry Relations Team to
industry@era-edta.org no later than January 15, 2018.

Applications will be accepted considering the following criteria/steps:
1. The submission will be evaluated by the Congress Scientific Committee and in case by the Late Breaking Clinical Trial Committee;
2. Global revenue cannot exceed € 10,000.000 in the last year (2017).
3. Companies should be independent and privately owned for less than five years.
4. The technologies for exhibit should fall within the following areas: medical devices, biotechnology, software innovations and medical equipment.
5. Companies cannot have been ERA-EDTA exhibitors in the past.
6. Companies can exhibit for max. 2 consecutive years with this special discount. 

 

Space fees - subject to VAT if applicable 
 
A space in the Innovation Hub is provided fully equipped.
€ 4.000,00 per module
The Innnovation Hub exhibitor is invited to customize the space on May 24 from 08.00 according to the options provided.

 

Exhibitor entitlements and benefits 

• Attend the Exhibition;
• Attend the Industry Symposia;
• Attend the Congress Opening, the Welcome Ceremony and Reception;
• N0. 2 exhibitor badges with the name of the exhibiting company (see relevant chapter);
• Company profile and logo in the final programme, if submitted within the deadline;
• Company name and logo listed in the official website www.era-edta2018.org and in the Congress App, if submitted within the deadline. 

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Denmark follows the EFPIA code – please find the most recent guideline here.
The Danish Medicines Agency also have Guidelines on Advertising, etc. of Medical Devices/Medicinal Products, which can be found here.
Should you have questions regarding the guidelines, please do not hesitate to contact Morten Dahl Nielsen at Danish Medicines Agency, +45 44 88 95 20/email mdn@dkma.dk.

_______________________________________________________________________

 

For any information please contact:
ERA-EDTA Industry Relations Team
Via E. Mattei, 92 - int. 4
40138 Bologna, Italy
Phone +39-3454592758
Skype PaoZav
E-mail: industry@era-edta.org
zavalloni@era-edta.org

 

European Renal Association - European Dialysis and Transplant Association (ERA-EDTA) - Data Privacy Statement
During the congress, attendees, exhibitors, guests and others may be photographed and videotaped by ERA-EDTA or its partners capturing the event. Some of these photographs or videos may be displayed by the ERA-EDTA or its partners in future publications or materials connected with the event. If you do not wish for your image to be displayed by the ERA-EDTA, please contact the ERA-EDTA in writing at secretariat@era-edta.org . Without contradictory instructions from your side, you hereby grant the European Renal Association - European Dialysis and Transplant Association (ERA-EDTA), the irrevocable right to use your image, voice, name, photographs, and video for purposes related to Scientific and Educational Purposes. You hereby release, waive and discharge the European Renal Association - European Dialysis and Transplant Association (ERA-EDTA) its employees and independent contractors from any and all demands, claims, causes of action, damages and liabilities directly or indirectly arising out of any use of your image, voice or name pursuant to the foregoing rights grant.