REGISTRATIONS


CONGRESS MEMBERSHIP TERMS AND CONDITIONS

 

IMPORTANT: by registering you automatically become an ERA-EDTA member (category C) http://web.era-edta.org/benefits

and you accept and agree with the congress membership terms and conditions below.

 

 

CONGRESS MEMBERSHIP FEES AND DEADLINES
 

Within March 1, 2018

From March 2 to
May 3, 2018

From May 4
to 27, 2018

STATUS

EARLY

LATE

ONSITE

ERA-EDTA Member1 (categories A and B)

EUR 300.00

EUR 430.00

EUR 450.00

DSN Member2
→ (ERA-EDTA Member category C)

EUR 300.00

EUR 430.00

EUR 450.00

Non Member2
→ (ERA-EDTA Member category C)

EUR 500.00

EUR 600.00

EUR 700.00

Low Income Countries3 - ERA-EDTA Member1 (categories A and B)

EUR 250.00

   

Student/Trainee (29 years or older)4

   

EUR 300.00

Student (28 years old or younger)5             

   

Available only starting
May 23, 2018 at the
congress venue
FREE

1-2 Days6 ERA-EDTA Member1
(categories A and B)

   
EUR 160.00 (1 day)
EUR 290.00 (2 days)

1-2 Days6 DSN Member2
(ERA-EDTA Member category C)

   
EUR 160.00 (1 day)
EUR 290.00 (2 days)

1-2 Days6 Non Member2
(ERA-EDTA Member category C)

   
EUR 200.00 (1 day)
EUR 370.00 (2 days)

Blank Groups7

EUR 460.00

   

General Practitioner, Dietitian,
Nurse, Dialysis Technician
(working and living in Denmark)8

   

Available only starting
May 23, 2018 at the
congress venue
EUR 100.00


IMPORTANT
: Please note that congress members category C will not be entitled to reimbursement if, at a later stage, they become members category A-B or if, despite being active members category A-B, they incorrectly register as category C. Once the registration has been processed it cannot be changed or reimbursed.
New applicants and members (categories A and B) with outstanding membership fees, wishing to sign up/pay for ERA-EDTA membership (categories A and B) in order to benefit from the reduced congress membership fee, must apply for categories A or B membership, or pay the outstanding fees, no later than 10 working days prior to the respective registration deadlines.

1ERA-EDTA Member Category A-B
Please check full information at http://web.era-edta.org/benefits

2DSN Member/Non Member automatically becomes an ERA-EDTA Member, category C
Please check full information at http://web.era-edta.org/benefits

3Low Income Countries - ERA-EDTA Member Category A-B
Reserved for ERA-EDTA members A-B living in all Countries in the world whose Gross Domestic Product per capita income is less than USD 10,000 a year. If you live and work in one of the Countries listed below you are entitled to pay these special discounted fees (for category A and B membership only).
Afghanistan, Albania, Algeria, Angola, Armenia, Azerbaijan, Bangladesh, Belarus, Belize, Benin, Bhutan, Bolivia, Bosnia and Herzegovina, Botswana, Bulgaria, Burkina-Faso, Burundi, Cambodia, Cameroon, Cape Verde, Central African Republic, Chad, Colombia, Comoros, Cote d’Ivoire, Democratic Republic of Congo, Democratic Republic of Timor-Leste, Djibouti, Dominica, Dominican Republic, Ecuador, Egypt, El Salvador, Eritrea, Ethiopia, Fiji, F.Y.R. of Macedonia, Gambia, Georgia, Ghana, Grenada, Guatemala, Guinea, Guinea-Bissau, Guyana, Haiti, Honduras, India, Indonesia, Iran, Iraq, Jamaica, Jordan, Kenya, Kiribati, Kosovo#, Kyrgyz Republic, Lao People’s Democratic Republic, Lesotho, Liberia, Libya, Madagascar, Malawi, Maldives, Mali, Marshall Islands, Mauritania, Mauritius, Micronesia, Moldova, Mongolia, Montenegro, Morocco, Mozambique, Myanmar, Namibia, Nepal, Nicaragua, Niger, Nigeria, P.R. of China, Pakistan, Palestine, Papua New Guinea, Paraguay, Peru, Philippines, Republic of Congo, Rwanda, Samoa, Sao Tome and Principe, Senegal, Serbia, Sierra Leone, Solomon Islands, South Africa, South Sudan, Sri Lanka, St. Lucia, St. Vincent and the Grenadines, Sudan, Suriname, Swaziland, Syria, Tajikistan, Tanzania, Thailand, Togo, Tonga, Tunisia, Turkmenistan, Tuvalu, Uganda, Ukraine, Uzbekistan, Vanuatu, Venezuela, Vietnam, Yemen, Zambia, Zimbabwe.
# This designation is without prejudice to positions on status, and is in line with UNSCR 1244/99 and the ICJ Opinion on the Kosovo declaration of independence.

4Student/trainee congress membership
The birth year must not be earlier than 1989 and no later than 1983.Online registrations available from May 4 to May 27, 2018. From May 23, 2018 you can register only on site directly at the Bella Center Copenhagen. During the online procedure you must upload a photocopy of your picture ID (passport, identity card, driving license with birth date), a photocopy of your original student’s card (for students) and a signed letter from your mentor/university to prove your status. ERA-EDTA reserves the right to verify all declarations. If you register onsite in Copenhagen you must hand over the documents mentioned above to the hostess.

5Student congress membership
28 years old or younger, the birth year must not be earlier than 1990).
You can register only on site directly at the Bella Center in Copenhagen starting from May 23, 2018. You must show at the New Registration desk a copy of your picture ID (passport, identity card, driving license with birth date) and your original student’s card. ERA-EDTA reserves the right to verify all declarations.
REGISTRATION IS FREE!

61-2 Days congress membership is available online from May 4 till May 27, 2018. You can register online also during the congress or at the Bella Center Copenhagen, from May 23, 2018. This type of registration entitles admission to the session and poster and exhibition halls only on the date mentioned on the congress badge. It is also possible to make two one-day registrations if you are able to attend the congress for two days (consecutive or not).

7Blank group congress membership (minimum of 10 and more delegates): booking and payment must be received by the early deadline of March 1, 2018. The final list of names must be submitted by May 9, 2018.

8General Practitioner, Dietitian, Nurse, Dialysis Technician (working and living in Denmark). You can register only onsite directly at the Bella Center in Copenhagen starting from May 23, 2018. You must show at the New Registration desk a document that proves your status. ERA-EDTA reserves the right to verify all declarations.

PROFESSIONAL PRACTITIONERS
Professional practitioners will have a different type of badge, thus it is possible to distinguish them from the non-professional practitioners.

CONGRESS MEMBERSHIP FEE INCLUDES:
• admission to Scientific and Poster Session, opening Ceremony, Welcome Reception and Industrial Exhibition
• Coffee breaks
• CME courses on May 24, 2018
• Congress bag, final program, access to the abstracts, Certificate of attendance, e- materials, CME credit certificate.

Accompanying guest registration is not available; however, all participants can take part, with their accompanying guests, in the Welcome Ceremony and Welcome Reception on May 24, 2018. All participants must wear their name badge when attending any congress event.


HOW TO REGISTER (individual and groups)
 
All congress memberships must be submitted online. (Online Registration Available Soon).

• Requests to register via e-mail, fax or phone cannot be taken into consideration: all participants and sponsors must register through the online registration procedure.
• No congress membership is valid without payment and both must be done at the same time.
• All references to a date or a deadline, mentioned in this and other meeting documents, refer to the Central European Time zone (CET).
• In case you are not able to complete your online registration because of a system error, please inform the ERA-EDTA Registration Dept. as soon as possible and provide details of the error message on your computer and/or a screenshot of the page. E-mail: registrations@era-edta.org, phone +39 345 0211784
• If you are unable to attend the congress you can cancel your congress membership, within certain limits and conditions (see the Cancellation Policy terms).
• You cannot transfer your congress membership to another person.

 

GROUP REGISTRATION 

If you need to register a group of delegates, you can choose the following options:

Regular group registration (3 or more delegates): names submission and payments must be received immediately. Check the fee under the “REGISTRATION FEES AND DEADLINES” paragraph.

OR

Blank group registration (10 or more delegates): bookings and payments must be received by the early deadline of March 1, 2018. The final list of names must be submit by May 9, 2018. Cost is EUR 460 for each registration (ERA-EDTA members A-B or not).
Please consider that the regular and blank list have separate rules, with different fees and their own policy.

 

ONSITE REGISTRATION 

Starting from May 4 and also during the congress it is still possible to register online paying the on-site fees.
This will allow participants to pay in advance and print their badge directly at the the Bella Center Copenhagen, starting May 23, 2018 at 11.00 AM

 

METHOD OF PAYMENT
 
Until May 11, 2018 –credit card (Visa, MasterCard and American Express) and bank transfer. Payments by cheque will NOT be accepted.

From May 12 to May 27, 2018 – credit card (Visa, MasterCard and American Express). Payments made by bank transfer or cheque will NOT be accepted.

Cash (EUR and DKK only) will be accepted on site, thus only from May 23 to 27, 2018.

ERA-EDTA Bank details for transfers:
Beneficiary: European Renal Association - European Dialysis and Transplant Association
UBS AG, 45, Bahnhofstrasse
CH-8098 Zurich, Switzerland
Account number: 236-473.242.60 E
BIC (SWIFT): UBSWCHZH80A
IBAN: CH75 0023 6236 4732 4260 E

Payments by bank transfer must be done as soon as you receive your e-confirmation or at the latest within 5 working days. Euro (EUR) is the only accepted currency.
The bank’s fees for the money transfer must be paid by the sender. If the amount you send is incorrect and not sufficient to cover your registration fee your registration will not be valid.
Be sure to include, as the reason for payment, your name and congress registration identification number (written in your e-confirmation), otherwise it will not be possible for ERA-EDTA to match your payment with your registration.
If you pay by bank transfer, remember to register online: failure to do this will mean that you will not be included in the pre-registered participants list and will have to register again as a completely new registration.
If you are a sponsor and are registering a group, include, as the reason for payment, the company name and registration identification number of the group.

 

RECEIPT AND REQUEST OF PAYMENT

Receipts are not sent automatically. If you need one, remember to tick the appropriate box in the registration form (step 5 “method of payment”)
If you need a request of payment in order to make a bank transfer, remember to tick the appropriate box in the online registration form (step 5 “method of payment”).
You can download these documents from your reserved area (username and password will be sent by email after submitting the online registration).
Please note that ERA-EDTA will not issue VAT invoices. In fact this congress is an educational initiative for professionals, directly provided by a Registered Charity (ERA-EDTA) and not subject to VAT.

 

CANCELLATION POLICY
 

Before April 27, 2018

After April 27, 2018

75% of the amount paid, net of bank charges.

No refund of the amount paid.


All reimbursements will be done after the congress. For cancellations please write to registrations@era-edta.org . If the badge is used, there cannot be any refund.
Blank group registrations have different policy for refunds.

 

BADGE & BAG

Professional practitioners will have a different type of badge, thus it is possible to distinguish them from the non-professional practitioners.

Individual:
- badges and bags can be picked up only after scanning the barcode on the confirmation letter at the “badge & bag distribution” desk in the Registration Area of the Bella Center Copenhagen starting May 23, 2018 at 11.00 a.m. Please note that you have to download (and print) the confirmation letter from your reserved area (you should have received your username and password by email after the online registration procedure). The reprint of lost or forgotten badges costs EUR 20.

- Onsite registrations: Badges & Bags can be picked up only after scanning the confirmation letter with the barcode that you received by e-mail after the online registration. If you prefer to make your registration directly at – Bella Center Copenhagen go to the “new registration - individual” desk in the Registration Area. After the registration and payment you will receive your badge & bag immediately. The reprint of lost or forgotten badges costs EUR 20.

Groups:
Companies and agencies can pick up the badges & bags of their guests after scanning the barcode on the confirmation letter at “badge & bag distribution” desk in the Registration Area of the Bella Center Copenhagen starting May 23, 2018 at 11.00 a.m.  Please note that the person, who made the online registration for the group, has to download (and print) the confirmation letters from the reserved area (this person should have received the username and password by email after the online registration)

The contact person for each group must then hand the badges to their guests directly. If the contact person prefers to not collect the badges for the group, she/he must send or give to each guest the confirmation letter (downloaded from the reserved area). In this case each guest can pick up the badge after scanning the confirmation letter.
The reprint of lost or forgotten badges costs EUR 20.

 

CERTIFICATE OF ATTENDANCE

The certificate of attendance can be downloaded from your reserved area after the congress.
If you are a part of a group,  ask to the person in charge of your group.
If you need a hard copy, you can collect it at the dedicated desk located in the Registration Area of the the Bella Center Copenhagen starting May 24 after 15.00 hours.

 

DISCLAIMER

ERA-EDTA collects and processes personal information to provide you with the details regarding ERA-EDTA and its activities. Your email may be used to send you information regarding the annual congress.
This information will be used for accounting and commercial purposes by ERA-EDTA and/or Euromeetings srl in compliance with the Italian Legislative Decree 196/2003 and in accordance with the eight Data Protection Principles contained in the UK’s Data Protection Act 1998.
Each participant will receive a badge with name and barcode.
Only ERA-EDTA and/or Euromeetings srl can access the details related to the barcode information.
By accepting to have the badge scanned at the Industry Symposia and Industrial Exhibition, the participant provides that specific company with the information (name, address and e-mail) already given to ERA-EDTA.
ERA-EDTA member (category C) details will be inserted in the ERA-EDTA category C directory, which can be viewed by all members category C and category A-B (if participating to the congress).
Congress members can ask that this information be changed, corrected or cancelled at any time by contacting the ERA-EDTA Headquarters. 

 

IMPORTANT DATES

Payment date Blank list group registrations: March 1, 2018
Submission of names for Blank list groups: May 9, 2018
Early registrations (individual and group): March 1, 2018
Late registrations (individual and group): May 3, 2018
Onsite registrations: from May 4, 2017 to May 27, 2018

 

 

For any information please contact:

Congress Registration Department
registrations@era-edta.org
Phone: +39 345 0211784 or +39 366 6814442

 

European Renal Association - European Dialysis and Transplant Association (ERA-EDTA)
Data Privacy Statement

During the congress, attendees, exhibitors, guests and others may be photographed and videotaped by ERA-EDTA or its partners capturing the event. Some of these photographs or videos may be displayed by the ERA-EDTA or its partners in future publications or materials connected with the event. If you do not wish for your image to be displayed by the ERA-EDTA, please contact the ERA-EDTA in writing at secretariat@era-edta.org . Without contradictory instructions from your side, you hereby grant the European Renal Association - European Dialysis and Transplant Association (ERA-EDTA), the irrevocable right to use your image, voice, name, photographs, and video for purposes related to Scientific and Educational Purposes. You hereby release, waive and discharge the European Renal Association - European Dialysis and Transplant Association (ERA-EDTA) its employees and independent contractors from any and all demands, claims, causes of action, damages and liabilities directly or indirectly arising out of any use of your image, voice or name pursuant to the foregoing rights grant.

 

Beware of Unofficial Websites!
Please be aware that there are unofficial websites that can turn up in search engine results that offer housing and registration for the 55th ERA-EDTA Congress but that are NOT linked in any way to ERA-EDTA. Please make sure to book your congress membership only through the official 55th ERA-EDTA Congress website at www.era-edta2018.org and your accommodation through Interplan AG, the officially appointed housing agent, http://era-edta.interplan.de