INDUSTRY SPONSORED SYMPOSIA

INDUSTRY SPONSORED SYMPOSIA

Industry Symposia are commercially supported educational activities held during the 55th ERA-EDTA Congress; they are open to delegates and exhibitors to attend.

Who can organize them
Normally industry symposia may be supported only by exhibiting companies; however, according to the availability, non exhibiting companies are also welcome.
   

Day-time-duration

 
The Industry Symposia will be organized during following time slots:

May 25, Friday 06.45-07.45 60 minutes net
  13.30-14.45 (*)
  90 minutes of which 60 minutes net of scientific programme
  18.45-19.45 60 minutes net
May 26, Saturday 06.45-07.45 60 minutes net
  13.15-14.45 (*)
  90 minutes of which 60 minutes net of scientific programme
  18.45-19.45 60 minutes net

The scientific part of the Lunch Industry Symposium is limited to 60 minutes; if the slot is longer, additional 30 minutes must be considered for walk-in and for the Industry to provide catering (if planned).
(*) The preceding session is due to end at 13.15 and the following session must start at 15.00

 

Rates 

The rates are based on the capacity of the requested/confirmed room(s):
 
 
Breakfast symposia
Lunch symposia
Dinner symposia
 
May 25-26
May 25-26
May 25
Rooms for 900/1,000 people (2)
not available
€ 45.000,00
not available
Rooms for 800 people (1)
not available
€ 40.000,00
not available
Room for 500 people (2)
not available
€ 37.500,00
€ 20.000,00
Rooms for 350/400 people (4) € 15.000,00 € 35.000,00 € 17.500,00
Rates subject to VAT if applicable.

The rates include:
• Rental fee of the room with standard a/v equipments and technical assistance;
• Publication of the symposium programme in the Final Programme and in the website;
• Double-page advertisement in the Industry Symposia Booklet (artwork production costs not included);
• Two poster boards and a literature rack available directly at the Congress Venue for the day of the Symposium only (posters and flyers printing at your charge);
• Use of the congress logo on your invitation and promotional documents.

 

Upgrades to ENP

Enlarge the participation of your Symposium to the Nephrology Community: the European Nephrology Platform can provide your event the visibility to thousands of Nephrologists worldwide. Once your symposium is confirmed you will receive the options available on our educational portal www.enp-era-edta.org 

 

Travel & living of the Industry Symposium Faculty

Travel and accommodation should be taken care of by the Company and any agreement must be reached directly with the Speakers. If your Speakers/Chairpersons are part of the Congress Faculty as well, they can be offered accommodation at the Congress Headquarters Hotels; the ERA-EDTA Industry Relations Team on behalf of ERA-Eurocongress Ltd will send you the estimation of accommodation costs, and the amount will be invoiced after the congress.
Catering service is not included in the fees.
The Industry Symposia Booklet will be printed by the ERA-EDTA Industry Relations Team and included in the congress bags. The Final Programme will be available online, while onsite the printed version only upon request. 

 

Proposals - First submission

The proposals - first submission / Form C - to be sent to the ERA-EDTA Industry Relations Teamr industry@era-edta.org by November 10, 2017. The first submission should include the main topic(s) of the symposium, the preferred dates and symposium type together with the expected participants.

 

Proposals - Second Application 

To the companies having sent the Form C by November 10, 2017, specific credentials will be emailed to access the online application where they will be able to upload the programme draft - including a short abstract.
The proposed Chairpersons-Speakers should also be included. The deadline is December 12, 2017.
The Scientific Committee (SC) will decide the dates, the symposium type (breakfast/lunch/dinner) and the rooms of the symposia according to the submitted files (detailed programme, rationale, abstract and speakers’ CV), trying to comply with the preferences marked in the application form and to avoid overlaps or interferences with the congress scientific programme. The SC will carefully check the contents of the proposed symposia, thoroughly evaluate the programme draft, ask the company to provide further details and explanations when necessary.
The SC can also request changes to be made, as well as make them a mandatory condition for acceptance.
The SC might reject submissions that do not comply with the above mentioned principles. The selection will be made on the basis of the scientific relevance perceived by evaluating the second application.
The SC will decide the date and room of the symposia (trying to comply with the preferences marked in the application form) according to their contents and to the risk of overlapping or interference with the congress scientific programme or with another parallel symposium.

 

Preliminary acceptance and day/room allocation 
Once the draft preliminary programme has been evaluated by the SC, a confirmation letter will be sent by the ERA-EDTA Industry Relations Team with the exact confirmation of the day as well as the allocated room.

 

Final programme of the Industry Symposia 
The final programme should be uploaded by March 5, 2018, using the same online procedure of the second submission; the final titles, speakers and chairs have to be provided, using the online application.

 

Promotion
The Industry Symposia will be included in a special dedicated section of both the Final Programme and the website www.era-edta2018.org.
The Industry Symposia Booklet will be printed by the ERA-EDTA Industry Relations Team with the Congress layout and will include the artwork provided by the company within April 2, 2018 as a high resolution file (as in the past years at least 10 days before the deadline a low-resolution-artwork should be e-mailed for graphic/content check).
The Industry Symposia Booklet will be included in the congress bags and in the relevant section at www.era-edta2018.org.
Two poster boards (90x120 cms/portrait) and a literature rack/shelf will be provided for each company that is organizing an industry symposium. The ERA-EDTA Industry Relations Team will be in charge of displaying them in two different visible places of the congress center. You will receive a detailed floor plan closer to the congress dates.
Companies are entitled to place their posters and fliers on display only on the day the symposium is held.
Companies are allowed to place posters, self standing banners or sign boards just outside the hall not earlier than an hour before the start of the symposium; all of them must be immediately removed after the end of the symposium. Hand outs of any kind, or signposting within the congress center, is strictly forbidden.
It is not allowed to display or distribute any promotional material within the congress center, at the entrance or in an area of 500 meters around the congress center, with the exception of the authorized spaces.
Failure to comply with these rules will result in the loss of points in the ranking list (-20).

 

Policy
The ERA-EDTA Industry Relations Team is aware that companies involved in the organization of an Industry Symposium are unlikely to have confirmations from the Speakers/Chairpersons in the early stages. For this reason the ERA-EDTA Industry Relations Team will accept the fact that Speakers/Chairpersons may change from the preliminary draft to the final programme. All information contained in the programme drafts will be handled as strictly confidential. Although the ERA-EDTA Industry Relations Team understands that some speakers may have committed to participating in an Industry Symposium, please be aware that the policy does not permit a speaker to repeat lectures given during Industry Symposium. Furthermore there is a strict limitation of maximum one/1 talk and one/1 chair for each person.
If the ERA-EDTA Industry Relations Team finds out that a Speaker/Chairperson has an overlap of two parallel symposia, it will promptly inform both companies in order to solve the matter.

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Denmark follows the EFPIA code – please find the most recent guideline here.
The Danish Medicines Agency also have Guidelines on Advertising, etc. of Medical Devices/Medicinal Products, which can be found here.
Should you have questions regarding the guidelines, please do not hesitate to contact Morten Dahl Nielsen at Danish Medicines Agency, +45 44 88 95 20/email mdn@dkma.dk.

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For any information please contact:
ERA-EDTA Industry Relations Team
Via E. Mattei, 92 - int. 4
40138 Bologna, Italy
Phone +39-3454592758
Skype PaoZav
E-mail: industry@era-edta.org
zavalloni@era-edta.org

 

European Renal Association - European Dialysis and Transplant Association (ERA-EDTA) - Data Privacy Statement
During the congress, attendees, exhibitors, guests and others may be photographed and videotaped by ERA-EDTA or its partners capturing the event. Some of these photographs or videos may be displayed by the ERA-EDTA or its partners in future publications or materials connected with the event. If you do not wish for your image to be displayed by the ERA-EDTA, please contact the ERA-EDTA in writing at secretariat@era-edta.org . Without contradictory instructions from your side, you hereby grant the European Renal Association - European Dialysis and Transplant Association (ERA-EDTA), the irrevocable right to use your image, voice, name, photographs, and video for purposes related to Scientific and Educational Purposes. You hereby release, waive and discharge the European Renal Association - European Dialysis and Transplant Association (ERA-EDTA) its employees and independent contractors from any and all demands, claims, causes of action, damages and liabilities directly or indirectly arising out of any use of your image, voice or name pursuant to the foregoing rights grant.